Terms and Conditions

  

The following contract and its terms will set forth an agreement between the provider and the customer for the rental of the photo booth. This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties.

Camrent Photo Booths will henceforth be known as The Provider.

The Booking Client will henceforth be known The Customer.

WHAT YOUR PACKAGE INCLUDES

  • Unlimited      Photos.
  • Unlimited      onsite, instant prints
  • USB of      All Photos.
  • An      Assortment of Amusing Props.
  • Friendly      on-Site Attendants.
  • Customised      Logo/Branding/Title on The Photo.
  • Images      Uploaded to Facebook and Camrent Photo Booths Website.
  • Set      Up, Delivery and Breakdown
  • Option      of Colour or Black and White prints

PAYMENT:

  • A      50% deposit secures the event date and the balance is required 30 days      before your event.
  • If      your event is within a 30km radius of Centurion, then there will be no      travelling cost. Travel distances exceeding 60km round trip, will be      charged at R 4.50 per additional kilometre.
  • If the      usage goes over the booked period, additional time will be billed to the      customer at the following rates:
    • R 1200.00       per additional hour of use.
    • R 500.00       per hour Idle hours. (Idle hours – package rental runs as consecutive       hours. Should you require a break in between hours the idle hour fee of R       500.00 per hour will apply.)
    • R       350.00 per hour for pre or site meetings.

TIMING:

  • The      photo booth takes approximately 60 minutes to setup.
  • We      will arrive approximately 80 minutes before the start time of rental to      set up. Should you require earlier setup the idle hour fee of R450 per      hour will apply. Should the photobooth location be within the area where      formalities will be taking place, we cannot be held responsible should      there be a slight disturbance during this time due to setting up. Although      we endeavour to setup and breakdown without causing a disruption, this      isn’t always possible. In this case we urge you to book idle time to      ensure the photobooth is setup before formalities begin, or alternatively      allocate an area near an entrance/exit of the venue.
  • Bookings      of 4 hours or longer – meals are to be provided for 2 staff members should      the booking begin at or after 6pm.

REFUNDS:

In the unlikely event that the Provider is unable to supply a working photo booth for at least 80% (including occasional maintenance time) of the agreed service time, depending on the conditions we will extend our rental period to compensate for the lost time.

If the printer fails to print out the photos on site, the Provider will print all photos saved from the event and delivered it to the Customer free of charge.

  • Any      cancellation will forfeit any deposit payment made.
  • Your      deposit is non-refundable; however, we will move your rental date if      possible.
  • Your      final payment is non-refundable unless Camrent Photobooth does not provide      a photo booth hire for you.
  • No      refunds will be made if there is load shedding or unscheduled electricity      power cuts.

SERVICE PERIOD:

Provider agrees to have a Photo Booth operational for a minimum of 80% during this period; operations may need to be interrupted for maintenance of the photo booth (e.g. restocking photo paper and ink).

LOSS OR DAMAGE TO PROVIDER’S EQUIPMENT:

  • The      Customer assumes complete responsibility for any loss of or damage to the      Provider’s equipment (other than fair wear and tear) caused by any misuse      of the equipment by the Customer, their employees or their guests.
  • The      Customer shall be responsible for any loss of or damage to the Provider’s      equipment caused by Theft, Fire, Flood or Accidental Damage.

DATE CHANGES & CANCELLATIONS

  • Any      request to alter the agreed date of the rental of the Photo Booth must be      made in writing and at least thirty (30) days prior to the Customer’s      event.
  • Any      change of date is subject to the availability of the Camrent Photo Booths      Photo Booth on the alternative date and receipt of a new booking contract.
  • Deposit      paid are not refundable.

INDEMNIFICATION

The Customer agrees to, and understands the following:

  • The      Customer will indemnify the Provider against all liability related to the      Customer’s Event and use of the Provider’s equipment.
  • The      Customer will indemnify the Provider against all liability associated with      the use of any pictures taken at the Customer’s event by the Photo Booth      or by its operatives, employees or affiliates.
  • All      persons using the Photo Booth at the Customer’s Event hereby gives to Camrent      Photo Booths the right and permission to copyright and to reproduce or      otherwise use any photographic portraits or pictures of any Photo Booth      user who may be included in whole or in part, via any or all media now or      hereafter known for illustration, art, promotion, advertising, trade, or for      any other purpose.
  • In addition,      the Customer, hereby releases, discharges and agrees to maintain Camrent      Photo Booths free from any liability arising out of the taking of said      picture or any subsequent processing or publication thereof including,      without limitation, any claims for libel or invasion of privacy.
  • The      Standard Props are a free addition to the photo booth rental and if for      any reason the free additions are not working or available, the Customer      is not entitled to a refund.

LOGO / TRADEMARKS:

Camrent Photobooth’s logo will be shown as default at the bottom of the printout strip.

ACCESS, SPACE & POWER FOR THE PHOTO BOOTH:

  • The      Customer will arrange for an appropriate sized space for the Photo Booth      at the event venue. Approx. a 3x3m area, along with a regular power outlet      is needed.
  • We      will also require access to the venue 80 min prior to the event.
  • We      also require a table for the Props to be layout.
  • The      photobooth needs to be situated indoors, or in a covered area which is      wind and rainproof. An alternative indoor location must be pre-arranged      should an outdoor area no longer be suitable.
  • Should      you choose the Guest Book Service, we would also require a small table and      a chair, so your guests can sit and write their personal messages.
  • The      Customer is responsible for providing adequate power within 5m from the      Photo Booth to run the laptop, printer, lighting etc. We do not have      battery backup for the photo booth so please confirm with your venue that      they do.
  • We      also need good lighting: So, if the venue is dark please add in a few      lights. We provide 3 LED lights.
  • The      provider will take all necessary steps to prevent mechanical failures etc,      backup equipment. However, Camrent cannot be held responsible for malfunctions      out of our control.
  • Children      – please note unaccompanied children, will be limited to a maximum of 3      photos each (not applicable to children’s parties)

TERMINATION OF RENTAL/ABUSE/THREATENING BEHAVIOUR:

Camrent Photobooth will not tolerate any abuse or threatening behaviour to any of our staff or abuse of the booth or booth equipment. If this occurs Camrent Photobooth retains the right to terminate the rental immediately. This applies equally to you and your guests. Camrent Photobooth may terminate the rental in cases where our staff feel the equipment belonging to Camrent Photobooth or the booth itself is in danger of being damaged or has been damaged due to the actions or unruly behaviour of you or your guests. Wherever possible and reasonable to do so we will speak with you or the venue first to try to resolve the matter before any termination is enacted. If we do terminate, for any reason, the full cost of rental will remain due and we will not issue any refunds for any period of rental not provided.

EVENTS BEYOND OUR CONTROL:

Camrent Photobooth cannot be held responsible for any circumstances that may prevent us from attending your event; these may include, but are not limited to severe weather conditions, traffic delays, breakdown of our vehicles, sickness or equipment failure. In the case that we cannot attend or fulfil your rental due to events beyond our control we will contact you or the venue as soon as possible. In these instances, our liability will be limited to the refunding of all of monies paid.

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